Visma: Questions and answers

Common questions and answers about the Visma integration.

Which trips can you not send from Confirmed trips?

• Custom rates
• Private – company-owned van kl. 2 / benefit taxation of company car

What does each trip sent to Visma contain?

• Date – Visma doesn't show a time, only the date. A tip is to upload the PDF from the Autogear claim as an attachment in the expense report in Visma Expense, so all the details are gathered there.
• Addresses for start and stop
• Number of km – Visma doesn't support trips shorter than 1 km, and these are rounded down to 0 km in Visma. See image.
• Rate
• Extras, such as passenger – Visma doesn't have «Frakt og utstyr av materiell», so it comes in as «Tilhenger» in Visma. The amounts are correct, and in Autogear «Frakt og utstyr» is still shown if you need the original receipt.
• Toll crossings

Where in Visma do I find the trips?

Here's where you'll find the trips in your Visma account:

1. Log in to Visma.net Expense and go to Oversikt.
2. Start an expense report and click + Legg til ny and Kjørebok.

3. Click GPS/employee app to use the Autogear trips waiting in the inbox.

4. Select the trip(s) and click Bruk.

How do I attach a file to specify the purpose of the trips?

Visma doesn't support Purpose on each individual trip, so it isn't part of the data that's transferred.

How do I check which trips have been sent to Visma?

All trips that have been sent are marked with a Visma tag.

How do I resend trips to Visma?

Duplicates are not allowed, so the trips must first be deleted from Visma before you can send them again.

• Edit them in Autogear:

• Cancel the claim in the Outbox.

  

• Or move the trips back to the inbox to edit them.

How do I delete a trip in Visma?

1. Delete imported trips.

2. Delete from the import inbox.